Powerful account level billing and detailed accounts receivables tracking and reporting
ProClass provides comprehensive financial tracking capabilities for classes, events, donations, and other accounting items including detailed account level invoicing, payment matching to specific charges and general ledger accounts, easy to use and secure online credit card processing, and class or event deposit tracking and online payment processing of partial payments. Using ProClass to manage your school or studio customer billing and financial transactions provides a reliable and secure audit trail and better cash flow for your school, studio, or non profit organization.
Accounting, Billing, and Financial Tracking Features of ProClass
- Individual, family, and corporate account level invoicing
- Customer invoices and receipts available online in standard PDF format
- Secure, easy to use, online payment capabilities for customers
- Batch payment processing capability for recurring or one time fees
- Allow partial balance payments from customers online
- Detailed invoice, transaction, and payment reporting options
- Automated generation of recurring monthly charges for ongoing classes
- Per class or event type GL account code mapping
- Unlimited additional fee categories
- GL account code mapping for all additional fees and tuition categories
- Unlimited payment method types
- Track internal and customer comments per invoice
- Mark invoices as "invoiced" or "not invoiced" to track customer notification/delivery
- Sperate payment created dates and actual posting dates
- Individual payment memo tracking
- Record payment applied and unapplied amounts for customer credit tracking
- Easily view all open charges or open credits at the account level
- Create unlimited payment term levels
How is ProClass different?
ProClass is the only class and studio management system on the market today with our true multiple account relationship tracking to allow you to have a single student contact record yet designate billing to more than one account. This is critical when dealing with situations such as corporate accounts, or families where the parents are divorced and one parent will pay for a specific class and the other parent will be responsible for a different class or event for the same student.
Our industry first organization and multiple business unit structure allows organizations with more than one location, or franchise type organizations, to allow for separate merchant processor accounts to different bank accounts. Each business unit can have it's own unique online registration and payment portal as well as unique sets of accounts and contacts yet all can be restricted to follow the parent organizations policies and data requirements. Reports can be created to run across all business units for the organization to allow for comprehensive organizational reporting unavailable within other systems.
With ProClass your payment processing uses a merchant account setup specifically for your organization with no setup fee, no monthly merchant account maintenance fees, and no gateway fees. This allows your organization to save hundreds or thousands of dollars in processing fees as we never handle or hold your money and we never charge you extra fees for credit card processing like some other registration software systems do.
Interested in getting started with ProClass?
We are pleased to offer free private demonstrations of ProClass so that you can see how our industry leading software will help your organization more effectively handle customer billing and account financial tracking as well as how the many other features available within ProClass will assist you in other areas of your operations, marketing, and customer service. To schedule a demonstration, contact us today at 1-866-337-1267, or click here to send us a request to have a representative contact you.
Ready to learn more?
Call us today at 1-866-337-1267 or request more information.